If you’re assigned to organize and upcoming event, you’ll face a lot of decisions. Finding the suitable place where to hold the event is the most important choice that you need to do. The schedule of the event and food preparation will follow, so you need to make sure that the place that you will choose is the best fit for the occasion.

These are some tips to help you.


This is the first to keep in mind when you’re evaluating a venue, it is advisable to look for a place that is close to the majority of the guest . For instance, if most of the participants will travel from the city to the setting, the best place should be nearby hotels, airport, or railway stations. No matter the situation, always take into account the traffic, parking space, and transport. Make sure that you have a written arrangement with the owner of the site because the change of location is the last thing that you want to deal with.

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Find out whether the setting has adequate parking space. If the location does not have parking lots, check whether there are adequate parking lots nearby that the guest can access. If several events are held at the same venue, consider reserving parking space for guests. You can either include the parking fees as part of the ticket fee or leave participants to pay for it.


You have to know the exact capacity of the venue for many reasons. For instance 100 people cannot fit comfortably in a room for 50 persons only . You also have to consider safety and fire codes. It is advisable to ask the venue management to provide complimentary services like drinking water or Wi Fi internet. You also need to find out whether your venue has a kitchen and can offer catering for the event.